VACATION RENTAL HANDBOOK

When to Rent

Got something specific in mind for the high season? Start your search at least six months in advance.

If you're going to Mardi Gras, Oktoberfest, or any event that draws crowds from around the world, secure your rental at least a full year ahead of time.

During the off-season at popular tourist spots, such as summer in Miami, winter in Venice, or fall in North Carolina's Outer Banks, you'll likely find rentals at the last minute. Since there is plenty of supply and limited demand, many owners will knock off 10 percent or more for bookings made within two or three weeks of arrival. Ask for a discount even if the owner doesn't advertise one.

As a general rule of thumb, give yourself a month's time to search listings, contact owners, do more research, and negotiate. At the very least, you'll need a week to make all the arrangements.

LOWDOWN ON LISTINGS
You should peruse listings closely for facts and details, but also know how to read between the lines. Watch how we do it on this fake website.
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Note:This story was accurate when it was published. Please be sure to confirm all rates and details directly with the companies in question before planning your trip.
 
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Travel Tips

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Air Travel
358253

The middle seat isn't always awful. On a recent trip overseas, I called too late to confirm an aisle or window seat. After explaining the plane's AB-CDEFG-HI configuration, the customer service agent urged me to take the very middle seat, E, because D and F have less foot room. (In some rows, there are metal boxes underneath the seats in front of you that house wiring for onboard electronics.) I went along with her advice somewhat skeptically, but I ended up with plenty of room. The people on either side of me weren't so lucky.

— Audrey Ting
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Air Travel
376253

If you're stranded overnight at an airport and receive a "distress rate" voucher, call the hotel of your choice before blindly following the airline's suggestion. You may find that for that discounted rate (or a few bucks more) you can stay in a hotel with a lot more amenities than the one the airline would put you in. After a long, mishap-filled trip, anyone can appreciate a really good mattress, a top-notch restaurant, and an indoor swimming pool.

— Carlos Martinez
Tagged
Air Travel
362257

I was booking tickets online for an upcoming flight to Europe from the East Coast. One particularly attractive fare was offered on a U.S. airline as well as on its foreign "partner airline." Same plane, same flight, same base price. But it was more than $100 cheaper per ticket to book with the foreign airline versus the U.S.one. We saved more than $400 for four tickets, but we'll be on the same plane!

— Lori Uhl
Tagged
Solo Travel
553595

In areas where the majority of people don't speak English, head to an Internet café. In our experience, they're full of friendly young people anxious to practice their English.

— Christine and Duncan Orr
Tagged
Packing
361259

Take along an extra duffel bag for your laundry. As your vacation progresses, throw dirty clothes into the duffel, keeping your suitcase for fresh clothes. At the end of the trip, put a tag on the bag and check it at the airport. This will also give you space in your luggage to bring home souvenirs or new clothes.

— Susan Wiley
Tagged
Packing
377238

I reverse the batteries in my portable CD player before packing it in my suitcase or backpack, in case it's accidentally turned on when my bag is jostled. I came up with the idea after arriving at my destination to find that the brand-new batteries I'd put into my Walkman were dead.

— Chris Giaimo
Tagged
Planning
358276

When planning a vacation, we send away for brochures from major tour operators. They provide hotel and restaurant recommendations and sightseeing itineraries, which we then duplicate on our own. Use this trick to mimic the vacation packages of high-end tour operators for what can turn out to be a fraction of the cost.

— Raymond White
Tagged
Family Travel
376282

Give your children a coach's whistle in case they get lost; put it on a ribbon so they can wear it around their neck. The piercing sound may be annoying, but you'll definitely find them quicker!

— Chandra Huang
Tagged
Hotels
447353

I always bring a small flashlight to hotels in case there's a blackout. The building may not be equipped with emergency lighting, and, if necessary, my flashlight will help me quickly locate the nearest exit.

— Lois Meshonek
Tagged
Packing
360255

I always pack a Petzl Tikka Plus headlamp. It's small, weighs next to nothing, and is perfect for reading in bed at night without disturbing my husband. They're sold online and at outdoor-gear stores for about $33.

— Linda Smejkal
Tagged
Packing
367269

An extra contact lens case holds enough toiletries for a short trip. Squeeze a few dabs of toothpaste into one side and perhaps some facial cleanser or moisturizer in the other side. Just the right amount of each will fit for your overnights or weekends away.

— Jen Shoemaker
Tagged
Technology
423282

Booking condos last minute can yield incredible bargains, and there's a way to maximize savings while minimizing the risk that you won't find a room at all. ("Last minute" generally means a month or less before your stay; seven-day deals usually start on a Saturday.) Buy your plane ticket and book a refundable hotel room you can use in case you can't find that bargain condo. Then, a month or so before your trip, start looking at last-minute sites—lastminutetravel.com, site59.com, etc. If you find a deal, simply get a refund on the hotel room and pay the cancellation fee, if there happens to be one. Using this technique, I found a great beachfront, one-bedroom condo on Maui—and I saved about $300.

— Joan Chyun
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Cruises
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Cruise lines offer packaged side trips at their ports of call. If you go online and look for these expeditions ahead of time, you can book directly with the tour companies and save money.

— Cindy Rucker
Tagged
Planning
364291

You can suspend more than your newspaper when you're away. On several occasions, DirecTV has agreed to put my account on hold while I was traveling--without penalties, additional fees, reconnection charges, or the like. So, instead of a monthly bill of $65, mine gets prorated.

— Ed Clancy
Tagged
Technology
404273

Download the most up-to-date airline schedules from the individual airline Web sites to your PDA before you leave home. Should you encounter a delay or cancellation at the airport, you'll have all the information needed to find another flight quickly.

— Neal Green
Tagged
Planning
372266

Play Let's Make a Deal when you're shopping for vacations at travel shows or expos. Go armed with your own research and a credit card.(You're likely to get a better price if you know what the vacation is worth, and if you're willing to buy it on the spot.) I picked two Caribbean cruises and headed to the New York Times Travel Show. After haggling with the competing cruise lines, I was offered the first cruise for $50 less than the best price I'd found online, and they threw in free trip insurance. In the end, I chose the second—$30 off with a free upgrade to a balcony stateroom—and truly got a bargain.

— Michael Marcarello
Tagged
Cruises
373300

Make your cabin homier by packing a small collapsible vase and a bouquet of flowers.

— Martha and Ken Wiseman
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Packing
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To save space, pack items for travel that you can use in at least two ways. In a pinch, shampoo can double for detergent when washing your clothes (carry the bottle in a Ziploc bag in your suitcase); sandals or flip-flops also function as slippers; and a swimsuit cover-up can serve as a bathrobe.

— Patricia LaRock
Tagged
Hotels
436325

The magnets you use on a refrigerator will also stick well to most hotel and motel room doors, turning them into makeshift bulletin boards. Post theater tickets, itineraries, reminder notes, and any other useful information, then grab what you need before you leave the room for the day.

— Karen Hartz
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Family Travel
381255

When my husband and I would stay in a hotel with our two-year-old, a full night's sleep was out of the question. The minute our son opened his eyes (at 2,3,or 4 a.m.), he woke us, thinking it was time to play. We now pack a pop-up tent and set it up in a corner of the hotel room with books, a blanket, and a few small stuffed animals. The tent folds down to a 14-inch circle and weighs about a pound. It works great! My son has his own "room" to sleep in when we vacation, and we all get to sleep through the night!

— Geri Kronyak
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Transportation
376267

I prefer laminated city maps because I can circle all the things I want to see in a given day with a dark erasable marker. Once I have everything marked, I plan my route and start walking. The next day, I erase the previous day's marks and begin all over again.

— Sandy Hughes
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Photography
365268

Many computer photo albums use camera date stamps to organize collections. Whenever you're traveling in a time zone that might affect the date stamp (if you're crossing the International Date Line, for example), remember to reset your camera's clock.

— Michael Gray
Tagged
Loyalty Programs
431651

Pay close attention to those newsletters enclosed in your frequent-flier statements. They usually contain special offers and promotions that can earn you double or triple miles if you stay at a certain hotel or eat at a certain restaurant.

— Kim Borisenko
Tagged
Planning
369270

If you're headed to a country that requires a visa, ask the consulate of that country, in the United States, whether visas are also issued at the airport there on arrival. In many cases (like Turkey and Egypt), they are. Obtaining the visa on arrival is a much simpler procedure and a real money-saver: You do not have to have photographs taken (they figure your passport already has a photo), you do not pay a hefty fee to the U.S.-situated consulate of the country, you avoid the expense and risk of mailing your passport to that consulate in advance of departure, and you avoid the expense of using a visa-acquiring company in the United States. But be sure the consulate is correct that the visa can easily be obtained on arrival.

— Carmencita Soriano
Tagged
Cruises
517596

Public libraries in the ports of Alaska are a tremendous money-saver. Who wants to pay $5 a minute for Internet use from a cruise ship? During a port stop on a recent Alaska cruise, we found a city library that offered free Internet use for 15 to 30 minutes. Our only cost was a short wait in line.

— Gail G. Jenkins
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Cultural Etiquette
425607

My husband and I befriended some locals in Provence by joining them in a game of petanque. It was such a memorable experience that now we brush up on local games each time we plan to travel abroad. We've played dominoes in Spain and bocce in Italy.

— Lesa Porché
Tagged
Family Travel
383246

Every summer, we drive out West from Pennsylvania with our two kids. To avoid that infamous road trip question ("Are we there yet?"), I give each child a map with our route highlighted on it. Along the way, they can match up the town names with road signs we pass, and that way, they always know exactly where we are and how much farther we have to go until we'll get there.

— Machelle McCoy
Tagged
Dining
343249

While traveling abroad, I've frequently encountered some appallingly bad (and often very funny) English translations of menus. In those cases, I simply offered to clean up the translations in exchange for a meal. This has worked quite a few times.

— William Boyle
Tagged
Packing
387298

My husband packs Q-tips in a plastic cassette case. It's small and snaps shut, keeping the cotton swabs clean and dry.

— Nancy Bastian
Tagged
Air Travel
375258

As a flight attendant, I'm always amazed by the stuff that people leave behind. Most of it never gets back to its rightful owner because there's no way of knowing who the owner is. To avoid misplacing your property, put things back into your carry-on after using them--never on the floor or in the seat-back pocket. Label important items like books or games with return address labels so they can be sent back to you if found.

— Doug Hummell

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